GDPR – turning cons into pros

 

The GDPR, or the General Data Protection Regulation, became applicable within the EU from 25 May 2018. This means that companies, organisations, foundations and associations will have to have their personal data registers in compliance with the enactment. The regulation applies to all institutions that collect, keep and handle their employees’, customers’ and other partners’ personal data. Of all recent organisational regulations, the GDPR is among those with the widest coverage.

This data-protection regulation has roused a lot of discussion, as it obliges all organisations – against sanctions – to make their stakeholder documentation GDPR compliant. This concerns all information that identifies a person: name, email address, ID number/code, telephone number, home address, IP address and web cookies.

The GDPR comes, however, with a good purpose for both individuals and companies. It provides EU citizens with a better opportunity to control their personal data. In an increasingly digital-driven world, it improves our rights and gives us more privacy. For companies, it enables uniformity of regulations regarding personal information.

Seeing the advantages behind obligations

Companies should see the GDPR as an opportunity and turn its cons into pros. Handled and communicated well, GRPR compliance reinforces credibility. Properly-maintained registers also benefit the organisation’s internal processes, including marketing and sales, in many ways.

Regardless of its far-reaching implications, GDPR compliance is not too difficult to achieve. Its key words are necessity, visibility and data security, and many companies meet these requirements already: their HR/stakeholder documentation is available for justified purposes only, and the information is up to date and safely stored. If the records are maintained in highly-encrypted data storage with relevant file descriptions, the company is another step closer to compliance.

How has ATA then prepared for the demands? With our management’s backing, we have defined the processes of personal data management and analysed them for possible risks. Our GDPR taskforce has representatives from ATA’s HR, IT and marketing/sales functions. We have determined and documented why the data is collected, where and how it is used, and by whom. Based on that, we have discarded any outdated or unnecessary archives. We had previously updated ourselves on the access rights and data security of our IT systems and equipment, and on our contracts with service and system providers. The usage purposes of all ATA registers now have up-to-date privacy descriptions.

Human error is the biggest risk factor in confidential information. At ATA, we have instructed our workforce about the safe use of IT equipment, the demands and changes due to GDPR compliance, and about employees’ new rights.

Rather than a single project, ATA Gears sees GDPR compliance as an on-going process requiring continuous upkeep. Openness and honesty in all we do and looking after our employees’ and customers interests belong to ATA’s core ways of operation. Complying with the GDPR requirements is one form of proving our integrity.

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Timo Reunanen, ATA’s Marketing Manager
His hobbies include coaching tennis, sport books & reading.

 

 

 

 

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ATA Gears Headquarters / Tampere Finland

P.O. BOX 120
FI-33101 Tampere, Finland
Finnish Company ID: 01538267
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33580 Tampere, Finland

Telephone: +358 3 2870 111
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Arberweg 6
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Germany

Telephone: + 49-8171-5782
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China

Mr. Steven Lee

Rm469, 1-building, No. 10 Xinghuo Road
Science City, Fengtai district
Beijing 100070
P.R. China

Telephone: + 86 10 51298290
Mobile: + 86 13601298790
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Germany

Mr. Werner Wallenstein

Arberweg 6
D-82536 Geretsried
Germany

Telephone: + 49-8171-5782
Telefax: + 49-8171-31253
Email: w.wallenstein@wdwa.de

Italy

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Via Tortona 31
20144 Milano
Italy

Telephone: + 39 02 489 50225
Telefax: + 39 02 489 54103
Email: andrea.schenone@intertec.it

Japan

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Meiji Yasuda Life Osaka Umeda Building
3-3-20 Umeda
Kita-ku
Osaka 530-0001
Japan

Telephone: + 81-6-4795-8820
Telefax: + 81-6-4795-8839
Email: takafumi.nakaoka@tsubaki.co.jp

Korea

Mr. Jae - Hong Huh

Room 119
429, Bongeunsa-ro, Gangnam-gu
Seoul 06087
Republic of Korea

Telephone: + 82-2-2135-3192
Telefax: + 82-2-2007-0337
Email: vasantking1@naver.com

Switzerland

Mr. Werner Wallenstein

Arberweg 6
D-82536 Geretsried
Germany

Telephone: + 49-8171-5782
Telefax: + 49-8171-31253
Email: w.wallenstein@wdwa.de

USA

303 E. Central Ave.
Moorestown
New Jersey 08057

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P.O. Box 774
Lenox
Massachusetts 01240

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